Referat fra bestyrelsesmøde den 24. April 2018

Referat fra bestyrelsesmøde 24/4
Deltagere:
Murad Ahmed, Christina Matzon, Phillip Jedig Larsen, Rie Sandager, Ruben Baader, Kaya Pedersen, Sigurd Christoffersen, Karina Juhl Rasmussen. .
Referent: Murad
Status siden sidst:
-Børnestævne 14/4: Alt gik fint. Vi har fået en masse erfaring som vi kan bruge til næste gang. Der er umiddelbart stemning for at lave et lignende stævne om et halvt års tid igen sammen med Vollsmose TKD Klub. Murad følger op hos VTK i forhold til, hvordan økonomien ser ud.
-Øvrige stævner og kurser m.m.: Der er hjælpetrænerkursus til september. Christina samler især de højeregraduerede børn sammen og laver en liste til Karina som melder dem til.

– Husmøde med de andre brugere 12/4: Alle er glade. SFO og musikforeningen er imponeret over vores vedligeholdelse. Stor ros til Lars Egsvang for at organisere og sørge for at lave vedligeholdelsesplaner.
Medlemsdatabase og kontingentopkrævning. Skal vi beholde Conventus, gå over til et nyt system eller gå tilbage til kontoindbetaling? Hvad er status? Mobilepay?
Conventus VS Foreninglet: Vi er enige om at droppe conventus. Det er for besværligt. Vi går over til Foreninglet.dk efter sommerferien. Det er bedre og mere overskueligt. Kaya er ansvarlig for at overføre data og få det ”up to date.”
Mobilepay: Karina opretter foreningsmobilepay.
Kontoindbetaling: Der er enkelte, der undtagelsesvis, har lov til at lave overførsler.
– Der bliver lavet lister til afkrydsning: Rie står for at lave listerne. Trænerne SKAL krydse af så vi kan fange dem, der ikke betaler til tiden.
– Medlemsregistrering ved DTF. Status: Rie står for indregistrering. Der er sådan set styr på det, men fejlen har ligget hos os, fordi vi ikke internt har haft overblik over egne medlemmer. Vi har lavet en optælling og umiddelbart vil der fra næste uge stå 53 medlemmer registreret i DTF.
Alle instruktører og/eller bestyrelsesmedlemmer er kontingentfrie, men det er blevet besluttet at alle for nemhedens skyld betaler for deres egen licens. Murad informerer trænerne til næste trænermøde. Karina/Kaya sørger for at opkræve betalingen.

– Får man dragt, kurser, stævnedeltagelse som deltager eller træner m.m. betalt når man er træner og/eller bestyrelsesmedlem? Og hvad med hjælpetrænere?
Hjælpetrænere får betalt officielle kurser. Almindelige trænere kan ved behov søge et tilskud på kr. 500 årligt til trænerudstyr. Bestyrelsen tager stilling til om det er nødvendigt, og om der er økonomi til det.
Faste trænere får betalt kurser og dangradueringer.
Bestyrelsesmedlemmer og aktive suppleanter kan få betalt kurser i DTF regi.
Trænere der deltager i stævner eller er med som sekundanter kan få udgiften til transport dækket. Man skal blot sende kvittering for udgiften til kassereren (Karina.)
– Hvad er kravene for at være træner eller hjælpetræner?
Ønsker fra bestyrelsen: Man skal have de forskellige relevante kurser. Man bør dygtiggøre sig indenfor sit interesseområde og stilart.
Hjælpetrænerne må ikke stå med ansvaret for et hold.
I sidste ende er det cheftrænerens (Lars Egsvang) opgave at overse, at kvaliteten er i orden.
– Politiattester: Praksis og status
Murad skriver ud til alle med link om, at de skal aflevere samtykkeerklæring senest den 15/5.
– Billeder til klubbens tavle. Hvem gør hvad?
Phillip sørger for at lave nøgler til dem, der ikke har. Kaya vil gerne tage ansvaret for at tage billeder og bestille ekstra polaroidbilleder til kameraet.
– Skal hele bestyrelsen have nøgler til klubben og/eller kontoret?
Ja.
– Skal klubmærker koste noget, eller er det første gratis og så koster det?
Ja – det koster kr. 50. Altid.
– Skal vi datomærke koteletterne, så vi evt. kan udnytte garantien hvis de går i stykker?
Ja – Phillip står for at gøre det fremadrettet når vi køber udstyr. Phillip tester datomærkning med en stoftusch.
– Måtter i dojang 1 trænger til at blive skiftet, er der nogle fonde vi kan søge for at få penge til det snart? Samt at når de er skiftet så evt. lave en 10 års opsparings plan så der er penge til næste gang de er slidt op?
Rie skriver ansøgning som kan bruges ved forskellige fonde, kommunen etc. Ruben laver en liste over mulige steder vi kan søge. Rie sender afsted.
Fightclubstævne: Rie har fået en henvendelse fra Forbundet i forbindelse med sparringsstævne. For nu siger vi pænt nej tak. Vi vil gerne overveje det til næste år.
Evt. ingenting under dette punkt.
Tak for et godt møde.

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